Outlook for Microsoft 365 offers a valuable feature known as email templates. Email templates allow users to save time by creating templates for different types of messages. Whether you’re sending routine updates, newsletters, or responses, creating an Outlook email template can significantly streamline your workflow, so let’s go ahead and learn how to create email templates in Outlook.
(Please note that this feature is only available in the paid version of Outlook, not the web-based version.)
Step-by-Step Guide to Creating an Outlook Email Template
Here are the steps you need to follow to create an outline email template:
- Open Outlook on your computer.
- Click “New Email” at the top left corner of your screen.
- In the new email window, write the content you want to include in your template, including recipient address, hyperlinks, and attachments.
- Remember to leave space for any future written content that isn’t part of the template.
- Once you’re satisfied with your template’s content, go to the “File” menu at the top left corner of the window.
- Click “Save As” from the dropdown menu.
- Save the template as an “Outlook Template”.
- Give your template a recognizable name.
- Click “Save”.
Using Your Outlook Email Template
Now that you’ve created your Outlook email template, here’s how to use it:
- Open Outlook and click on the “New Email” button.
- In the new email window, go to the “Message” tab (this might also be labeled as “Options” depending on your Outlook version).
- Click on the “Actions” button in the “Include” section.
- Select “New Message Using” from the dropdown menu.
- Click “More Items”.
- Click ‘Choose Form”.
- Select “User Templates in File System” from the “Look In” dropdown menu.
- Find your saved template and select it.
- Click “Open”.
- A new email window will open with your selected template loaded.